Purchasing Administration Assistant
Howorth Air Technology Ltd · United Kingdom
We are delighted that due to our continued growth, we have a temporary 6-month vacancy for a Purchasing Administration Assistant role within our Purchasing team at our Bolton F2C facility. * Competent user of Microsoft Office Products particularly Excel and Word * Experience of using software packages such as Sage an advantage * Ability to communicate effectively in spoken and written English * Knowledge of Howorth Products and Services an advantage * Expedite orders on a priority basis * Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date * Processing of Order acknowledgements received from Suppliers & updating of all registers * Producing updated job reports from Sage to internal colleagues/managers * Notification of price changing, commodity codes and country of origins and updating of SAGE system * Invoice checking and query resolution * Processing Subcontractor Certificates * Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager * Help to liaise with accounts when proforma invoices need to be scheduled for payment * Saving and hyperlinking of orders into the purchasing register * Placing purchase orders when needed * Receiving goods and booking into/out stock system * Actively maintaining stock records * Processing approved supplier forms * Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager. * Demonstrate determination and persistence in achieving goals. * Show resilience in the face of challenges. * Maintain focus and accuracy under pressure. * Anticipate future needs and trends in purchasing and supply chain management. * Innovate and implement new processes to improve efficiency. * Any other reasonable request made line manager or Director to aid the smooth running of the department * Work with others in a variety of situations. Prioritise work on a daily basis * Liaise & collaborate across departments throughout the company * Work under own initiative with minimum supervision * Communicate with colleagues, supervision, and suppliers to achieve required output Free parking – Enhanced Maternity & Paternity Pay – Flexible / Hybrid Working – Wellbeing Allowance – Medicash Healthcare Plan Additional Benefits Critical illness scheme – Death in service cover – Electric Car Salary Sacrifice – Cycle to work scheme – Employee assistance scheme – Pension scheme after 3 months employment – Company sick pay * Expedite orders on a priority basis * Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date * Processing of Order acknowledgements received from Suppliers & updating of all registers * Producing updated job reports from Sage to internal colleagues/managers * Notification of price changing, commodity codes and country of origins and updating of SAGE system * Invoice checking and query resolution * Processing Subcontractor Certificates * Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager * Help to liaise with accounts when proforma invoices need to be scheduled for payment * Saving and hyperlinking of orders into the purchasing register * Placing purchase orders when needed * Receiving goods and booking into/out stock system * Actively maintaining stock records * Processing approved supplier forms * Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager. * Demonstrate determination and persistence in achieving goals. * Show resilience in the face of challenges. * Maintain focus and accuracy under pressure. * Anticipate future needs and trends in purchasing and supply chain management. * Innovate and implement new processes to improve efficiency. * Any other reasonable request made line manager or Director to aid the smooth running of the department * Work with others in a variety of situations. Prioritise work on a daily basis * Liaise & collaborate across departments throughout the company * Work under own initiative with minimum supervision Communicate with colleagues, supervision, and suppliers to achieve required output